The reasons why we should do this are varied, ranging from inadvertently creating two copies of a file and adding different information to each. For example, you can write a personal reference in one document and a birth certificate in the other.
Until someone else has given us their part of the document and they have to be merged. In all cases, it wouldn't be a big deal to do it manually, if the data is scarce. It is important that these documents are organized when you want to join them.
But when the text is long, we have to simplify the task of combining Word documents, not only to save time, but it is actually a very tedious task.
Furthermore, it could lead to errors, leave repeated data or even unintentionally delete very important parts, which would change the meaning of the text.
For this reason Word has included a feature that makes it easy to merge the documents in question. Thus turning this big problem into a small inconvenience resolvable automatically and quickly.
Step by step to combine Word documents
As we have already said, it is not so unusual that we are faced with the need to put together some text documents.
In this sense, you might think that although a automatic way to do it, is only applicable to two files at a time. Well, let's make it clear that this is not true.
The best thing about this inclusion is that you can work with multiple documents at the same time to combine them into one, you shouldn't limit yourself to just a couple. As for the steps to follow, they are simple, and we present them to you below.
Within Word, we will find the tab » Inserisci »Found in the top menu, is generally the third option.
Next, we identify the option " Subject «, This is marked with an icon that has a plus symbol (+) on an image.
In this section there is a drop-down menu which is activated by selecting with the cursor on an arrow pointing downwards. Within the section in question, we will have the option " Text file «, We will choose to click that button once.
As a result, an input window will appear, in which we need to search for the folder where the files we want to merge are located.
Finally, we choose " Inserisci »At the bottom right, so that the changes are made and the merge process begins.
Extra information you should know to merge different Word documents
As an extra, here are some tips and recommendations to make the membership process we want to develop as easy as possible.
It should be noted that the method presented above works for both Word 2007 che per Word 2010, changes the layout of the menus slightly, but nothing prevents it.
Also, it is important to keep in mind that the formats will not be preserved, therefore, although the Word document combination is done automatically.
It is always advisable to thoroughly review the formats of the final text, so that, if necessary, it can be done manually. That is, referring to the letter, titles, etc.
On the other hand, when selecting files to mix, a useful tool to do this effectively is to use multiple selection.
The latter is achieved by holding down the key » Ctrl »Or control, while clicking on documents with the cursor.
Another recommendation to keep in mind is that when loading texts, those in the upper fraction will be merged first. It should be noted that you can also copy styles or formatting from one Word document to another.
Therefore, always try to sort and list the target documents correctly in case you want to guarantee a specific sequence in the resulting text file.